Rent, CAM, escalation and penalties are calculated by hand every month.
Leases with escalation schedules, recurring invoice generation for rent and CAM, penalty rules, and a rent and CAM projection per lease.
Industries · Property and real estate
Rent and CAM billing, a ledger per building, and Tally kept in sync
Bizmap runs property operations on ERPNext for a property management company that tripled what a manager gets through in a day, and is implementing a receivables ledger and billing system for a Mumbai commercial landlord: multi-company, building and unit hierarchy, corporate tenants, automated rent and CAM invoices with escalation, two-way Tally sync, e-invoicing and a read-only PWA for management.
Lease to statement
- Lease
- Rent invoice
- Reminder
- Payment
- Maintenance
- Owner statement
Illustrative records · one tenancy, one month
3x
productivity per property manager at Homzhub, rated by the client
Challenges in property and real estate
We cannot see paid against unpaid by building, floor or tenant.
Tenant ledgers per building, floor, company and tenant; a simple income against expense summary per building; common expenses tracked per building.
Accounts are in Tally and must stay there.
Two-way Tally sync of invoices and receipts, ledger sync on a schedule, master import from Tally.
Every tenant deducts TDS at a different rate and wants an e-invoice.
TDS rate per tenant, e-invoice generation through a GSP, company-wise invoice prefixes.
The directors want the ledger on their phone.
A read-only progressive web app with outstanding, invoices and payment history per property, tenant, building and company.
How the work runs
The same six waypoints and three gates as every implementation.
- Survey · 2 weeks
- Chart · 2 to 4 weeks
- Build · 4 to 12 weeks by tier
- Rehearse · 3 to 5 weeks
- Cross over · 1 to 2 weeks, plus the parallel run
- Settle · 30 days
- Next leg · Optional add-on, as scoped
YOU SIGN ATBlueprint sign-offGo-live readiness reviewHandover sign-off
How we implement, waypoint by waypoint →
Where AI fits in property
Planned
Lease document extraction
Reads lease agreements into the lease record: parties, dates, rent, escalation, deposits
- Data
- Lease PDFs or scans
- Checkpoint
- Property manager confirms before the lease is activated
Planned
Rent reminder calls
Calls tenants before the due date and records promise-to-pay dates
- Data
- Invoice list, tenant numbers
- Checkpoint
- Accounts handles exceptions
Planned
Utility bill capture
Reads electricity, water and society bills into expense records per building
- Data
- Bill images
- Checkpoint
- Accounts approves
Integrations typical for property
- Tally two-way
- a GSP for e-invoicing
- Xpentra or other banking platforms for payments and live balances
- WhatsApp for invoice delivery
Why Bizmap here
We have scoped a commercial landlord's system down from a 40-page requirement to what the business actually needed. We know the difference between a receivables ledger and full financial accounting, and we will tell you which one you need.
Clients in property and real estate
Technology
- ERPNext
- GST / e-invoice portal (via GSP)
- Progressive web apps
- Tally
- Xpentra (banking platform)
- Frappe Framework
ERPNext
WhatsApp
Frappe FrameworkFAQ
Only if you want one. For a landlord with corporate tenants who pay by bank transfer, an internal system and WhatsApp invoice delivery is usually enough, and cheaper.
A ledger-based income against expense summary per building, yes. Full financial statements stay in Tally unless you move accounting to ERPNext.
Separately, with its own escalation, so the projection per lease shows both lines.