Retail, e-commerce and D2C brands
Case study
Living Liquidz lifts invoice capacity from 1,000 to 1,500–2,000 a day
GRN to bank payment across 100+ outlets: invoice workflow, bulk approvals, payout statement and a store app.
Headline result
1,500–2,000 invoices a dayup from 1,000Living Liquidz
- Client
- Living Liquidz
- Industry
- Retail, e-commerce and D2C brands
- Platform
- ERPNext · Frappe Framework
- Scope
- 5 modules
1ProblemA legacy .NET system with register-based invoice entries, physical bill movement between teams, no central visibility, blame between departments and slow cheque payments, at 1,000+ bills a day.
2GoalDigitise the complete invoice lifecycle
3What we builtA procurement and invoice management system on ERPNext, hosted on Frappe Cloud.
4Outcome1,500–2,000 invoices a day. Up from 1,000
01 · The client
Living Liquidz
Living Liquidz is a Mumbai premium liquor retail chain with 100+ outlets carrying 400 to 500 brands.
- Client
- Living Liquidz
- Industry
- Retail, e-commerce and D2C brands
- Country
- India
- Engagement
- Procurement, invoice and payment system on ERPNext with a store mobile app
- Region
- India (Mumbai)
02 · The challenge
What wasn’t working
A legacy .NET system with register-based invoice entries, physical bill movement between teams, no central visibility, blame between departments and slow cheque payments, at 1,000+ bills a day.
Manual invoice handling and register-based entries
Physical bill movement between teams
No central visibility across departments
High chance of human error; no accountability
Slow cheque-based payments
1,000+ bills a day
What they needed
03 · What we implemented
The solution
A procurement and invoice management system on ERPNext, hosted on Frappe Cloud. It has a dashboard across every invoice stage, a multi-level approval and payment workflow with bulk approvals, a store mobile app for GRN-based invoice upload, a 22-column vendor payout statement and a rate-limited vendor portal API.
Modules
- Purchase Receipt, Purchase Invoice and Payment Entry per store
- Approval and payment dashboard
- Store mobile app
- Vendor payout statement (22 columns)
- Vendor portal API (90-day window, rate-limited)
How work flows now
- 1GRN sync from the legacy system
- 2Document upload (store app)
- 3IT verification
- 4Purchase validation
- 5Finance verification
- 6Director approval
- 7Payment processing (bulk, via payment gateway / bank files)
- 8Tally
What we built beyond the standard
Outcomes
04 · The results
What changed for the business
| Metric | Before | After |
|---|---|---|
| Invoices processed per day | 1,000 | 1,500–2,000 |
Technology
- ERPNext
- Frappe Framework
- Frappe Cloud
- Tally
- Payment gateways (generic)
- Bank payment files and statements
ERPNext
Frappe Framework